Privacy Policy

A legal disclaimer

HR Better Solutions ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our staffing services.

1. Information We Collect

1.1 Information You Provide to Us

We collect information you voluntarily provide when you:

Submit a job application or resume
Request staffing services as a client
Contact us through our website forms
Subscribe to our communications
Create an account on our website

This may include:

Name, address, email address, phone number
Social Security Number (for employment purposes)
Work history, education, and certifications
Professional licenses and credentials
References and background check information
Company information (for clients)

1.2 Information Automatically Collected

When you visit our website, we may automatically collect:

IP address
Browser type and version
Device information
Pages visited and time spent on pages
Referring website
Cookies and similar tracking technologies

1.3 Information from Third Parties

We may collect information from:

Background check providers
Reference checks
Professional licensing verification services
Certification verification agencies

2. How We Use Your Information

We use your information to:

2.1 For Job Seekers:

Process and evaluate your job application
Match you with suitable job opportunities
Conduct background checks and verify credentials
Communicate about job placements and assignments
Process payroll and tax documents
Maintain employment records
Comply with legal and regulatory requirements

2.2 For Clients:

Provide staffing services
Match qualified candidates to your needs
Process billing and payments
Communicate about services and placements
Improve our services

2.3 For All Users:

Respond to inquiries and customer service requests
Send administrative information and updates
Improve our website and services
Prevent fraud and ensure security
Comply with legal obligations

3. How We Share Your Information

We may share your information with:

3.1 With Your Consent:

Potential employers (for job seekers)
With workers you've requested (for clients)

3.2 Service Providers:

Background check companies
Payroll processors
IT service providers
Professional verification services
Legal and accounting advisors

3.3 Legal Requirements:

To comply with laws, regulations, or legal processes
To respond to government requests
To protect our rights, privacy, safety, or property
In connection with legal proceedings

3.4 Business Transfers:

In connection with a merger, acquisition, or sale of assets

We do not sell your personal information to third parties.

4. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

Remember your preferences
Understand how you use our website
Improve user experience
Analyze website traffic

You can control cookies through your browser settings. Disabling cookies may affect website functionality.

5. Data Security

We implement reasonable security measures to protect your information, including:

Encryption of sensitive data
Secure servers and databases
Access controls and authentication
Regular security assessments

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as necessary to:

Fulfill the purposes outlined in this Privacy Policy
Comply with legal obligations (tax records, employment records)
Resolve disputes and enforce agreements

Job Applicants: We retain applications for 2 years unless you request deletion.

Employees: We retain employment records as required by federal and state law (typically 3-7 years after separation).

Clients: We retain client information for the duration of our relationship plus 10 years for legal and tax purposes.

7. Your Privacy Rights

Depending on your location, you may have the right to:

7.1 Access and Correction:

Request access to your personal information
Request correction of inaccurate information

7.2 Deletion:

Request deletion of your information (subject to legal retention requirements)

7.3 Opt-Out:

Opt out of marketing communications
Disable cookies through browser settings

7.4 California Residents (CCPA/CPRA):

If you are a California resident, you have additional rights including:

Right to know what personal information we collect
Right to delete personal information
Right to opt-out of sale (we do not sell personal information)
Right to non-discrimination for exercising your rights

7.5 Other State-Specific Rights:

Residents of Virginia, Colorado, Connecticut, and other states with privacy laws may have similar rights.

8. Children's Privacy

Our services are not intended for individuals under 18 years of age. We do not knowingly collect information from minors. If you believe we have collected information from a minor, please contact us immediately.

9. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. Please review their privacy policies.

10. International Data Transfers

If you are accessing our website from outside the United States, your information may be transferred to and processed in the United States, which may have different data protection laws than your country.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

Material changes will be communicated via:

Email notification (if we have your email)
Prominent notice on our website

12. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, contact us at:

HR Better Solutions
Email: jobs@hrbettersolutions.com

13. Consent

By using our website or services, you consent to this Privacy Policy.